Permanent Party Issue / Turn-In Briefing

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Welcome to the Central Issue Facility (CIF) at Fort Benning, GA. We are here to serve you and make your issue or turn-in go as smoothly as possible. You may experience delays at the boot station, or at checkout where the computer data entry can sometimes be a little slow. We ask for your patience, and to work with us.

This briefing covers both the Issue and Turn-in process.

FOR TURN-INS

Before you get your worksheet, advise the clerks if you are going to an MTOE unit (If the second position of the gaining UIC is an alpha character then you're going to an MTOE Unit). Soldiers going to a deployable MTOE or deployable TDA unit will retain and carry with them about 25 items of core OCIE (it equates to about 1 duffle bag of gear). This is the result of the implementation of the Regional Retained Issue of Organizational Clothing and Individual Equipment (OCIE). These items will remain on your CIF hand receipt and you will take them with you to your next duty station. RRI equipment can be shipped at government expense thru the Installation Transportation Office Freight Section located in bldg 1836. When you arrive, you will draw everything your new unit requires except the items that you retained and carried from Ft. Benning.

TURN-IN PROCEDURE

• Verify your name and SSN on your worksheet to ensure it is your record.
• Do not write or make any changes to your record.
• Proceed to secure a shopping cart and place all your equipment in cart prior to heading down the line.
• Everything issued here is serviceable and clean and when you turn it back in, it must be clean and dry.
• Do not leave the facility with your work sheet until you out-process thru final check out.
• Go to each station and turn-in the items.
• Damaged equipment must have a damage statement before it can be turned in.
• Verify what you turned-in was annotated correctly on your work sheet before you proceed to the next station.
• After completing the last station, return shopping cart back to where you received it.
• Any extra OCIE equipment that does not directly contact your skin can be put in the amnesty box as you leave.
• When finished at station (9) proceed to the yellow line at final checkout.

GETTING AN ISSUE

• Your OCIE record is part of a permanent record system that can track transactions no matter when or where you received or turned-in equipment. You must clear up any outstanding equipment received from other installations.
• All menus are specifically created by your higher headquarters. They decide what you get, not the CIF. You must get everything on your menu. It is your responsibility to make sure you have all your equipment before you leave this facility.
• Once you leave and somehow do not have all your equipment, you will have to pay for the item, then, get a reissue.

ISSUE PROCEDURE

• Verify your name and SSN on your worksheet to ensure it is your record.
• Do not write on your paper work or make any changes.
• Do not leave the facility with your paper work.
• Everything issued here is serviceable and clean and when you turn it back in, it must be clean and serviceable.
• Permanent markings are NOT allowed on any piece of equipment. The only exception is the duffle bag. You may paint or mark the bottom only, but it must be painted back to green before it is turned in.
• Make sure you know what you are signing for.
• Make sure you know if the item has components. ie body armor, sleeping system, DAPS, rifleman set.
• When finished with each station, stop at the yellow line for checkout.

CHECKOUT PROCEDURE

• Proceed to the yellow line at final checkout and wait until you are called.
• Data input personnel will call you to the counter to input your data into the computer.
• Compare your clothing work sheet (the hand written one used during the issue or turn-in) against the new work sheet provided at final checkout to ensure they match.
• Once you have verified that it is correct, sign and date the worksheet.
• For Issues, you are finished.
• For Turn-ins, if you do not have any shortages, you are finished and will get a cleared stamp.
• If you have shortages, you will be escorted to the Property Book Section where you will be given some options to recover the missing item(s) or pay for them.

What do I turn in?

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Review and print a current clothing record from AKO to get the most recent information of what needs to be turned in.

How to find my clothing record

OCIE PCS Turn-In

Briefing for Schools

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We are here to serve you make your Issue/turn-in go as smoothly as possible. You may experience delays such as the checkout. We ask for your patience, and to work with us.

ISSUE PROCEDURE

• Verify your name and SSN on your worksheet to ensure it is your record.
• Do not write on your paper work or make any changes.
• Do not leave the facility with your paper work.
• Everything issued here is serviceable and clean and when you turn it back in, it must be clean and dry.
• Permanent markings are NOT allowed on any piece of equipment. The only exception is the duffle bag. You may paint or mark the bottom only, but it must be painted back to green before it is turned-in.
• Make sure you know what you are signing for.
• Issue items should be clean and serviceable, if it is not give it back to the clerk at the station.
• It is your responsibility to make sure you receive the correct equipment.
• Make sure you know if the item has components. ie body armor, sleeping system, DAPS, rifleman set.
• When finished with each station, stop at the yellow line for checkout.

TURN-IN PROCEDURE

• Verify your name and SSN on your worksheet to ensure it is your record.
• Do not write or make any changes to your record.
• Proceed to secure a shopping cart and place all your equipment in cart prior to heading down the line.
• Everything issued here is serviceable and clean and when you turn it back in, it must be clean and serviceable and dry.
• Do not leave the facility with your work sheet until you out-process thru final check out.
• Go to each station and turn-in the items.
• Damaged equipment must have a damage statement before it can be turned in.
• Permanent markings are not allowed on any piece of equipment.
• The helmet webbing and chin strap must be removed from the helmet washed then put back into the helmet or you can buy a new one.
• The E-tool must be cleaned and painted flat black.
• Sleeping mat must be clean and dry before it can be turned it.
• Verify what you turned-in was annotated correctly on your work sheet before you proceed to the next station.
• After completing the last station, return shopping cart back to where you received it.
• Any extra OCIE equipment that does not directly contact your skin can be put in the amnesty box as you leave.
• Ammo clips, ammo, CDE items will be collected by the CRC or MTC representative.
• Everything else, place in a trash bag and take it with you.
• When finished with each station, stop at the yellow line for checkout.

CHECKOUT PROCEDURES

• Proceed to the yellow line and wait until you are called.
• Data input personnel will call you to the counter to input your data into the computer.
• Compare your clothing work sheet (the hand written one used during the issue or turn-in) against the new work sheet provided at final checkout to ensure they match.
• Once you have verified that it is correct, sign and date the worksheet.
• For Issues, you are finished.
• For Turn-ins, if you do not have any shortages, you are finished and will get a cleared stamp.
• If you have shortages, you will be escorted to the Property Book Section where you will be given some options to recover the missing items or pay for them.

What do I turn in?

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Review and print a current clothing record from AKO to get the most recent information of what needs to be turned in.

How to find my clothing record

OCIE PCS Turn-In

CIF BULK Direct Exchange/Clothing Bag Turn-In

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Bldg 3115
8689 Eleventh Airborne Division Road
Sand Hill
Phone: (706) 545-3122

BULK DX: Tuesday, Wednesday & Thursday, 0800-1630hrs (appointment only)

CLOTHING BAG TURN-INS: Monday through Friday 0815-1145hrs

BULK DX: Direct Exchange (one for one) for hand receipt accounts will be conducted "by appointment" only. Units are required to make their appointment at the Freeze Meeting. The hand receipt account holder which is normally the Company Commander is required to send a memorandum at least 1 day prior to their appointment, listing all sizes and quantities they are requesting to DX.

CLOTHING BAG TURN-IN: 30TH RHU Cadre is required to provide a memorandum listing IET recruits that will be turning in their Clothing Bag items the day prior to turn-in. For accountability purposes, unit personnel will provide a complete DA Form 3161 along with DA Form 3078 for each recruit.

Bulk Direct Exchange Process

ISSUE PROCEDURE

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• Units must ensure Alpha rosters are accurate and supplied to CIF at least 48 hours prior to the scheduled appointment.
• Units should arrive on time for their appointments and cancel at least 24 hours prior, if needed.
• Trainees do not need to bring an additional duffle bag to the appointment, because they will be issued a duffle bag in the Phase II Kit.
• DS/Cadre must facilitate a through layout prior to departing the premises. This will ensure the trainees have all Kit components. CIF staff are onsite to correct any shortages during this process.
• The Unit Supply Personnel will return to building 3115 to pick-up trainee clothing records 48 hours after the issue.
• DS/Cadre must respect the other agencies in the building and refrain from excessive and disruptive yelling and profanity. All personnel must adhere to the social distancing guidelines while in an enclosed space and wear the required face covering at all times.
• Questions or concerns? Please call 706-545-9010 | 706-545-3309.

Excess OCIE

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• Excess OCIE items listed on Soldier Clothing Record that’s excess to Unit Authorization can be turn into CIF. No documentation is required. Soldier needs to contact CIF to verify items are excess and to coordinate for an appointment if needed.
• OCIE items not listed on the Soldiers OCIE record can be deposited in the Amnesty Box. No documentation required.